Job Description

Discover your passion with FPA

At FPA, we are looking for talented and driven engineers committed to providing innovative engineering solutions that improve our world. We are seeking to grow with individuals who are passionate about their work, who are committed to delivering quality service, and who are eager to learn and grow professionally.

We value candidates of all backgrounds, skill sets, and experiences. At FPA, we actively promote a culture of inclusion and diversity, and our employees are part of a dynamic and collaborative work environment where they are encouraged to share ideas, take on new challenges, and contribute to the success of the company.

From its inception, FPA has been dedicated to providing practical solutions to complex problems. Through its diverse team of professionals, FPA is capable of blending the practical aspects of project implementation into creative design solutions. As an FPA employee, you will have the opportunity to grow your career, working alongside dedicated professionals on exciting projects. If you are a motivated individual looking for an exciting and rewarding career opportunity, we encourage you to apply to be a part of our energetic team.

About This Opportunity

FPA is currently searching for a full-time Proposal Coordinator for our Wall, NJ office. In this role, the Proposal Coordinator will manage the proposal development lifecycle, ensuring compliance with client requirements and industry standards. We’re looking for a driven and detail-oriented Proposal Coordinator to join our dynamic, fast-paced Marketing and Business Development team. The ideal candidate will have 2+ years of experience with proposal submissions in the AEC industry and the ability to collaborate in a fast-paced team environment with multiple concurrent deadlines. This role offers the opportunity to contribute to high-profile projects, collaborate with industry leaders, and play a key role in winning new business.

At FPA, we are a dedicated group of professionals focused on servicing our clients and improving our world.

Core Responsibilities:

• Lead proposal development from inception to submission, ensuring alignment with client needs and compliance requirements.
• Edit, tailor, and refine proposal content to highlight value propositions and differentiate from competitors.
• Develop compliance matrices, manage deadlines, and facilitate key meetings (kick-offs, strategy sessions, pricing reviews).
• Maintain marketing databases, update prequalification documents, and manage CRM systems (Deltek Vision/VantagePoint).
• Assist with marketing collateral, client follow-ups, and interview preparations.
• Monitor procurement sites, track proposal effectiveness, and conduct post-submittal debriefs.

What We Are Looking For

Required Qualifications:

• 2+ years of experience in proposal coordination, preferably within the AEC industry.
• Familiarity with RFQ/RFP processes, SF 330, and stage agency prequalification submissions.
• Strong writing, editing, and organizational skills with attention to detail.
• Ability to manage multiple deadlines and collaborate cross-functionally.
• Proficiency in Microsoft Office Suite; experience with Deltek Vision/VantagePoint preferred.
• Familiarity with Adobe Creative Suite (InDesign) a plus.

Compensation and Benefits:

As a valued member of our team, we provide you with a flexible benefits package that reflects our respect for your workplace contributions, professional goals, and personal priorities. FPA offers an extensive range of benefits, including medical, dental, vision, disability, life, and retirement savings, aimed at ensuring the physical well-being and financial security of employees throughout their careers. The personal benefits program at FPA includes the following:

• Medical, Dental, Vision insurance
• 401(k) Retirement Plan with Employer Matching
• Roth 401(k) Option
• Individual and Dependent Life Insurance
• Short and Long-Term Disability Insurance
• Health Wellness Programs, Flu shots, Rewards for Healthy Lifestyle
• Tuition Reimbursement
• Training and Professional Development
• Opportunities for Community Outreach Through Internal Networks
• Personal Time Off Program (PTO)
• Transit/Parking Program
• Monthly Cell Phone Stipend
• Flexible Summer Work Schedules
• Aflac
• Discount Tickets: Tickets At Work, LifeMart, and Staples Work Wins
• Credit Union
• Corporate Events, Outings & Activities

About FPA

Since 1974, FPA has partnered with clients to address the ever-changing challenges of the world around us. Nationally and locally ranked among Engineering News - Record’s Top Firms, FPA has the staff and resources to provide innovative engineering services to clients in both the public and private sectors across a growing network of locations in New Jersey, New York, Pennsylvania, and Georgia. From modernizing the aging infrastructure, to designing state-of-the-art facilities and serving as stewards to our environment, FPA improves quality of life.

At our core, we are a dedicated group of professionals focused on servicing our clients and improving our world. Our team’s technical resources include site, structural, bridge, dam, highway, geotechnical, mechanical and electrical engineers, surveyors and landscape architects, as well as environmental, water resources, materials testing, and construction oversight professionals. Our ability to service our clients is bolstered by a highly motivated team of marketing, business development, accounting, information technology, and administrative staff. Our professionals’ daily contributions play a crucial role in achieving client objectives, goals, and improving our world.

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