Project Coordinator Job at Soundview Consultants LLC, Washington DC

aGtmSzJyNzlwWGg0VmVEVGtrV25HRGVVSkE9PQ==
  • Soundview Consultants LLC
  • Washington DC

Job Description

Project Coordinator – Soundview Consultants (A Trinity Consultants Company)

About Us:

Trinity Consultants is a global leader in environmental consulting, specializing in EHS compliance, the built environment, life sciences, and water & ecology. A proud member of the Trinity family, Soundview Consultants (SVC) focuses on land use planning and regulatory compliance involving wetlands, streams, shorelines, and critical habitats in the Pacific Northwest.

Soundview Consultants has an exciting opportunity for a full-time Project Coordinator to join our growing team! Here at SVC, we give you the flexibility to care for yourself. We offer a hybrid work environment for team members from our offices.

Description:

The Project Coordinator is responsible for capacity planning to ensure the success of our projects managers and internal staff. This role requires strong professional coordination, prioritization and multi-tasking skills, and experience in utilization planning or deploying of multiple FTEs. As a liaison between the Project Managers, Clients, and the internal team, it is critical that all written and verbal communication is thorough and clear. Daily responsibilities include but are not limited to scheduling field efforts and other tasks to ensure high utilization rates for staff, uploading tasks to internal programs and monitoring team capacity, tracking team commitment due dates, and coordination of various project components in assistance to the project managers, and correspondence with clients, regulators, and other stakeholders. You’ll learn project scoping and collaborate with multiple team members daily.

Key responsibilities:

  • Provide capacity planning support for the scientific team and project managers, selecting staff assignments for fieldwork and other tasks based on best-fit methodologies and capacity projections;
  • Ensure that all personnel and vehicle/equipment needs are met prior to beginning fieldwork. This includes coordination with clients and other stakeholders for site access authorization, facilitating the use of company vehicles and equipment, ensuring that equipment/materials are available by field day, and arranging other necessities such as hotel accommodations, rental cars, ferry tickets, etc.;
  • Review and track assigned professional staff capacity, optimizing their utilization rates;
  • Work closely with Design Lead to ensure mapping and design needs are prioritized and completed successfully by client due dates;
  • Assist with time entries and project expense entries weekly;
  • Assign technical writers based on project specs and deliverable schedules;
  • Coordinate next steps & follow up of assignments with the assigned project work groups;
  • File, prioritize, and categorize email correspondence to ensure project awareness and follow-up with project managers as necessary;
  • Submit and track permit applications and complete other agency requirements, showing follow-through and competence;
  • Draft Scopes of Work for new projects;
  • Support multiple Smartsheet and VantagePoint workflows;
  • Other duties as assigned.

Skills and experience:

  • 2-3 years’ experience in a coordinator position;
  • Experience with organizational management and team coordination;
  • Ability to prioritize multiple tasks and daily workload for completion;
  • Detail-oriented critical thinker with follow-through and decision-making ability;
  • Comfortable with ambiguity;
  • Ability to adapt to situations based on business and team needs;
  • Proficiency in Outlook, including calendar and tasks, and Word;
  • Proficiency with Deltek VantagePoint;
  • Proficiency in English, and communicate at an expert level;
  • Adherence to Company Policies and the Employee Handbook is required.

Successful candidates will be required to complete an application and undergo a background criminal check, which will be conducted by Trinity Consultants.

We appreciate all applications; however, only candidates selected for an interview will be contacted. Please, no phone calls.

Job Tags

Full time,

Similar Jobs

Accordus

Accountant Job at Accordus

 ...critical point when much of their time is focused on doing the office work rather than accomplishing the mission. Accordus handles accounting, HR, donor management systems, and other industry-specific technical systems so the organization can focus on the mission, not... 

Wesley Enhanced Living

Chaplain Job at Wesley Enhanced Living

 ...Chaplain Position Join the #1 Senior Living company to work for in our area! Hiring Immediately! The Chaplain provides pastoral care and spiritual guidance, counseling, education and services to residents, families, and staff at Wesley Enhanced Living. Essential... 

HCA Florida Orange Park Hospital

Physical Medicine & Rehab Residency Program Director Job at HCA Florida Orange Park Hospital

 ...tennis at the ATP Tour, Jacksonville is a 20-minute drive from the nations oldest city, St. Augustine. Jacksonville also hosts one of the five largest Jazz Festivals in the United States and is a dedicated Carnival Cruise Line terminal with weekly cruises to the Bahamas.... 

IDEAL Real Estate

Real Estate Transaction Coordinator Job at IDEAL Real Estate

 ...Description Job Description We are searching for a transaction coordinator to assist our real estate team. Youll manage all administrative aspects of...  ...with people. Not a Remote position. We prefer a licensed real estate agent or the desire to obtain your... 

Omni One

Environment, Health and Safety Manager Job at Omni One

 ...EHS Manager Findlay, OH $85,000 to $95,000 Excellent Benefits Job ID 28784 General Purpose: Seeking a proactive and experienced...  ...EHS Manager to lead and oversee the Environmental, Health & Safety (EHS) Management System. This role ensures compliance with...