Audit Administrative Assistant Job at ABIP CPAs & Advisors, Houston, TX

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  • ABIP CPAs & Advisors
  • Houston, TX

Job Description

At ABIP, our mission is to help our clients accomplish their goals by providing a wide variety of quality services. As an Audit Assistant, you will provide administrative support to the audit department in addition to assisting with client services and performing audit-related work. ABIP is seeking a hardworking team player who knows what it takes to help meet deadlines and exceed client expectations—even during the busiest of times.

The ideal candidate will treat this as more of a client concierge role leaning into the client engagement elements of the job. Prior public accounting administration work is preferred for this role. Bookkeeping abilities would be a plus!

Responsibilities

Client Engagement

  • Proof and process prepared deliverables such as engagement letters
  • Facilitate the audit confirmation process from start to finish
  • Prioritize client engagement and processing deliverables
  • Proof and format all client engagement reports for clarity and grammar; foot and ensure appropriate schedules and financial statements tie; confirm all calculations (e.g. percentages) are correct
  • Client onboarding
  • Ensure clients get updates throughout the audit process

Administrative

  • Read through documents to spot errors without relying on technology to highlight errors
  • Completes assigned work and wraps up loose ends timely; meets deadlines
  • Resolves and clears reviewer comments efficiently and effectively
  • Adheres to firm policies and procedures
  • Exhibits creativity (suggests new ideas or "thinks outside the box")
  • Demonstrates a positive attitude toward our firm and our profession as well as accepts inconveniences of the profession

Executive Support

  • Manage assigned calendars
  • Keeps partners, managers, and staff informed of the status of work
  • Register for events for partners, managers, and staff
  • Format and proof documents with great attention to detail
  • Prepare and/or review expense reports for partners and managers to ensure receipts are included prior to providing them for approval
  • Ensure that all CPE documents are completed in the appropriate time frame
  • Set up meeting rooms before each scheduled meeting
  • Order lunch before each scheduled meeting in our office over lunch, cleaning up as needed

Education and Experience

  • Associate’s degree or equivalent work experience
  • 5+ years of administrative experience preferably in public accounting, ideally supporting the audit department or processes
  • Proven abilities in Microsoft Word and Excel

Skills

  • Client services/customer service
  • Microsoft Word
  • Proofreading
  • Attention to detail
  • Manage multiple projects simultaneously
  • Organization
  • Listening and communication
  • Microsoft Excel

Abilities

  • Light bookkeeping preferred
  • Ability to adapt to a changing work environment
  • Comfortable working with all levels of staff and management
  • Good judgment abilities with the ability to find sound conclusions
  • Demonstrate ethical behavior in accordance with professional standards
  • Assumes responsibility for his or her work
  • Gets along well with others and promotes positively
  • Willingness to perform various other administrative duties as may be assigned

Job Tags

Work experience placement,

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