Administrative Assistant Job at Ultimate Staffing, Carlsbad, CA

Z2s3SzFyNzlwWEo1VWVMV2xFYWpIam1T
  • Ultimate Staffing
  • Carlsbad, CA

Job Description

Job Summary: We are seeking a detail-oriented and organized Administrative Assistant. The ideal candidate will provide administrative support to ensure efficient operation of the office, assist in managing office tasks, and contribute to a positive work environment.

Key Responsibilities:

  • Answer and direct phone calls, taking messages as necessary.
  • Greet visitors and clients, providing them with information and assistance.
  • Manage schedules and appointments for staff members.
  • Prepare and organize documents, reports, and presentations.
  • Maintain office supplies inventory and place orders as needed.
  • Assist in coordinating meetings and events, including logistics and materials.
  • Handle incoming and outgoing correspondence (emails, mail, packages).
  • Perform data entry and maintain accurate records in databases.
  • Support team members with various administrative tasks as required.

Qualifications:

  • High school diploma or equivalent; additional qualifications in office administration are a plus.
  • Proven experience as an administrative assistant or in a similar role.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational skills and attention to detail.
  • Strong communication and interpersonal skills.
  • Ability to multitask and prioritize tasks effectively.
  • Professional demeanor and a positive attitude.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Local area,

Similar Jobs

The Connor Group

Pilot - Part 91 Job at The Connor Group

 ...personalized private aviation experience over the structure of corporate airlines. You are drawn to a unique aviation environment featuring a...  ...should possess the following: Experience in single pilot operations. Flight time: at least 1,200 hours total time,... 

Chick-fil-A

14/15 Year Old Jobs Job at Chick-fil-A

 ...competitive paycheck, you will work in a nurturing environment where you will learn valuable business and people skills. We start 14/15 year olds at 6.50 per hour per the Federal Training Wage Rate. You will get moved to 7.25 per hour at 90 days, or as soon as you have... 

Appen

Social Media Evaluator for English Speakers in US! Part Time Position Job at Appen

 ...of your face -Long term project -Payment will be processed weekly (from November: $20 per week + bonuses for 20 to 30 minutes of work) Steps to create an Appen Account: 1. Go to the Appen website, click the 'APPLY' button and create an account. Apply with Get... 

Unbundled Attorney

Attorney Consultant Position Available Now: $80K-$100K+/yr Job at Unbundled Attorney

 ...their law practices. Each attorney we work with provides both "unbundled" or "...  ...Must be highly proficient and capable on a computer and using applications like Zoom, Microsoft...  ...week) This is a 100% remote, work-from-home position. This means you can work from anywhere... 

PTR Global

UX Designer III Job at PTR Global

Are you a UX designer with an eye for detail and precision? Do you have a passion for Design Systems...  ...: Minimum of 4+ years of UI/UX design, iOS and/or Android design, or...  ...other conditions of employment. Our full-time consultants have access to benefits including...